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Cataloguing Fred Smith Part 3: Say what you see

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After completing the listing and arranging of the Frederick Smith collection, I now move onto the nitty gritty of archive work – writing descriptions. You can see the descriptions I’ve completed so far on our newly launched archive catalogue, and I have linked to specific records on the catalogue as examples below.

cataloguehome

Homepage of our online archive catalogue

This stage essentially involves describing the material to an appropriate level of detail, in order to best inform researchers what the items are before they are fished out of storage for them to see.

As with the previous two stages, there is no one correct way of describing archives – but there are rules to follow. The international standard for archival description has been drawn up to promote consistency when searching across multiple collections around the world. However, many archive repositories also have their own house rules to better suit their unique collections.

The essential rule is to describe from the general to the specific. If something is true for every item of the collection, then that should be mentioned at the highest level of the hierarchy (Fonds), if something is only true for one batch of files within a series, it should be mentioned at series level. If some sections of material are comprised of very varied files, then the description of the section would probably be brief (e.g. FS/2), and more detail added as you described smaller batches within it (e.g. FS/2/2/2). You should avoid repeating information unnecessarily, but as most catalogues are now accessed online, you do not know that a researcher who finds a description of a specific file will necessarily read the descriptions at higher levels of the hierarchy. Therefore some repetition of essential contextual information can be helpful.

gentospec

The Smith collection in a hierarchy structure

It is important to be concise in description, as the researchers really want to spend as much of their time as possible reading the actual material, rather than just descriptions of it. An archivist should also avoid copying the content of the material (unless you want to include a formal transcription of the text). This may sound obvious, but it can be a challenge to summarise a letter rather than copy it. For example, when trying to find the best way to phrase an argument put forth in a letter, it will often seem easier and quicker to directly quote the author! This is also the case for lists of names or places etc.

listofnames

FS/3/1/4/58 “I now have to deal with the following:- Moses of Palermo…” Smith lists future research subjects.

It is useful to include as many names of individuals as possible, to make it more likely that your material is found in an online search. However, you do not want to mislead researchers into thinking the papers include a wealth of information on Joe Bloggs, when actually his name is one of many on a list drawn up by one correspondent to another, as a suggestion of potentially interesting authors to read! Another example is this draft letter [FS/3/1/13/50], in which Smith is asking about the existence of any portrait of Bracy Clark. It seems that Smith never successfully found one, and so any person searching online for a long lost Clark portrait would be misled by a description of this letter as discussing ‘a portrait of Bracy Clark’. Instead I have tried to make it clear that Smith himself is struggling to find one. People can travel a long way to visit archive repositories, and so you do not want someone to have flown from Australia to the UK in vain!

Another simple rule, but sometimes very difficult to follow, is to not use qualitative language to describe the material. You may find a beautiful sketch on the back of a letter, or a hilarious account of a meeting in a diary, but you should not use words such as ‘beautiful’ or ‘hilarious’. Even seemingly harmless words such as ‘interesting’ or ‘simple’ are too subjective. Archivists should stick to the facts in the catalogue, and use outlets such as Twitter or blogs to highlight material they think is particularly wonderful. However, it is useful to describe quantities if possible – again to avoid misleading a researcher into thinking a file is stuffed full of notes on a subject, when actually there are only brief mentions in  one or two letters. [e.g. FS/2/2/2/1/8]

liverart

FS/2/2/2/1/1 These paintings of the liver from Smith’s case notes are, in my opinion, beautiful. But that’s definitely not something everyone would agree with!

As the title of this blog post suggests, a simple rule of thumb is to say what you see – no more, no less. However, sometimes the archivist needs to do a bit of speculation in order to better describe the material. For example, this letter [FS/3/1/3/11], which has been dated by Smith as 24th March 1911. Judging by the content of the letter, it seems to make more sense amongst letters from March 1912, and so I assume Smith accidentally wrote the wrong year. (It happens to the best of us!)

I have also tried to include the modern names of locations, if they have changed since the time the material was created. For example, Smith worked in Bengaluru, India in the 1880s, but at the time it was referred to by the British forces as ‘Bangalore’. It is possible that a researcher would use either name when searching, so both are included in records such this [FS/2/2/2/1/1].

Whilst cataloguing Smith’s correspondence, I noticed that he referred to consulting very old manuscripts at the British Museum. Of course, since Smith’s time, the British Library has been established, and much of the historical manuscript collection has moved there. I mention in the catalogue that these sources are in a new location, in order to hopefully prevent someone searching for material in the wrong place! [FS/3/1/2]

bm-slip

FS/3/1/2/2 Reader request slip from a research visit to the British Museum in 1911 – this book is now at the British Library

Finally, I add comments if I notice that something is obviously missing, or badly damaged, so that some unfortunate researcher doesn’t get the blame for it at a later date.

The wonderful thing about cataloguing online is that it is never set in stone. As I continue to explore the collections here at RCVS, and speak to the people who will use them, I’ll learn new things about Smith’s work, and the veterinary profession as a whole. I can add this further information to the catalogue at any time, and continue to improve the descriptions.

So please take a look at the catalogue, and let me know what you think!

Digital Collections website is live!

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After months of development and tweaking, I am now very happy to show the world our fantastic new Digital Collections website!

My most recent blog posts have described the cataloguing process – with the end result of the online archive catalogue. The Digital Collections site serves the other main aim of the RCVS Vet History Project – digitising our historic material and making it available for everyone to see, from anywhere in the world.

We will be adding more and more content to the site as the project continues, but over 150 works, dating from 1613 to 1912, are currently published. These include original watercolours, photographs, letters and periodicals.

The homepage of the new Digital Collections website

You can visit the live site now at http://www.rcvsvethistory.org/

If you want to know a little bit more about how we got here – this is the story so far…

When I started at RCVS Knowledge in October 2015, there already was a Digital Archive website, which displayed some of the oldest veterinary periodicals in our collections. Whilst this site was suited to the format of periodicals, I could see that it would not work for archive material, such as letters or manuscript notes.

Archive material can be challenging to share online, as you usually need more information about the items before you can understand them. For example, when reading a letter between two individuals, they may refer to each other only by first name, talk about places such as ‘the office’, or ‘the hospital’, or just write ‘Saturday’ for the date. The archivist of a collection will know which people and places are being referred to, and at least an approximate date the letter was written. If this information (or metadata) can be displayed alongside the images, then that provides some context for the researcher. Additionally, if the metadata is searchable, this will help researchers find the material more easily in the first place.

Letter to Fred Bullock from Frederick Smith, 1912 – with final paragraph written up the side

Quite a lot of archive material is also handwritten, which presents another difficulty. Not only can the writing be hard to decipher, it can be written at right angles, in different colours, and sentences can carry on over two pages. To make this as easy to read as possible, you need high resolution, colour images that you can easily rotate and zoom, and quickly navigate between.

Last year, Adele and I began a search for existing platforms that met our requirements for image display. We looked at other digital archive websites, but discovered that the choice seemed to be between complicated multi-functional software for huge organisations, or simple online galleries, better suited to photography and online stores. A third option was to build something ourselves, using open-source software, and I loved the look and functionality of the Universal Viewer tool, used by the Wellcome Library, Bodleian Library and British Library. We are on a slightly smaller scale than these institutions, but our needs were the same! So we contacted Digirati, the developers of the UV, and they worked with us to create a modification of the Viewer, and invited us to take part in the pilot of Wellcome’s Digital Library Cloud Services platform.

Screenshot of the Universal Viewer displaying a close up zoom of a manuscript letter.

The Universal Viewer also allows us to link from the images of the material to the library or archive catalogue record. I knew that I wanted users of the Digital Collections website to easily see and understand how one archive item relates to others in the collection. This is helped by linking to the archive catalogue, but we have also included a content ‘tree’ on the website, which users can expand and collapse to see what is on the whole site quickly and easily.

Underneath each Universal Viewer gallery, you can see the location of the currently displayed item within a tree of all content on the website. By expanding and collapsing the branches, you can quickly navigate to other items

As well as providing access, we wanted to encourage engagement between us and users of the site. You can share content by embedding individual Universal Viewer galleries on social media, and contribute additional knowledge and insight by suggesting your own tags.

We hope RCVS Vet History Digital Collections can become an active hub for interaction between veterinarians, historians and the general public eager to learn more about the fascinating past of the profession.

So take a look and let me know what you think! If you would like to be notified of major updates to content, please sign up to the mailing list here.

Introducing Helena!

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Hi, my name is Helena and I am the new Archive and Digitisation assistant. My role, like Adele’s before me, is to assist in the digitisation and online accessibility of documents within the archive and historical book collection.  I hope to one day become a fully qualified archivist so this role is a wonderful opportunity for me and a step towards that dream. I have recently been lucky enough to be accepted onto the Archives Management MA programme at UCL; so it’s been an exciting couple of months for me. Previously I have been a volunteer in the Stanley Kubrick archives at UAL and I have also volunteered my time with conservation staff at the Royal Museums of Greenwich.

Helena, in the RCVS Knowledge office

You are probably now aware that the website on which you can browse through these collections (hundreds and hundreds of years of veterinary history!) is now live. There are so many interesting and weird and wonderful artworks, letters, and articles to delve into. I’ve read about subjects ranging from singing to hogs to the medical properties of Marshmallow.

The medical properties of marshmallow and liquorice, from ‘The Veterinarian’ Volume 4, Issue 1, January 1831

It’s fascinating to be a part of helping to make this history more accessible and to work with varied material.  For example, Frederick Smith’s Boer War letters, even though tricky to read, have been insightful personal accounts into wartime conditions. The website seems to give them a new lease of life, and with the Universal Viewer, you can view the handwriting in amazing detail. A selection of the letters are currently being transcribed. I think the hardest thing for me is to not stop to read too much and get distracted! So far I am finding it a captivating and enjoyable task.

Letter from Smith to his wife Mary Ann, from North of the Tugela River, South Africa, 22 January 1900 [FS/2/2/4/2/8]

Personally my favourite material is the Edward Mayhew watercolour collection – though the artworks detail many unfortunate circumstances, and sometimes his artwork depicting disease and veterinary practice is not for the squeamish!

‘Shyers’ by Edward Mayhew [EM/1/2/1]

There is a great deal more to come and more decisions to be made on what to scan. You can also follow the highlights of the collection on Twitter and Facebook where we regularly post updates, explain the functionality and features, and sometimes ask questions for readers to try and help us answer. Most recently we have been stumped with what the disease ‘Chewgore’ could be, as mentioned in the journal ‘The Veterinarian’, the writers are perplexed themselves.

The Chewgore in Sheep, from ‘The Veterinarian’ Volume 3, Issue 6, June 1830

Please let us know what you think! We value your feedback on your experience with the site. Feel free to join in with tasks like suggesting tags to enhance the searching the collection for other readers. We may one day be able to search within the actual text of printed works with OCR (optical character recognition) technology; though we will keep you posted on this.

I am hoping to get more involved with promoting the works that I interact with; I will post about my unusual and interesting finds as I scan my way through the collections. The site is filling up fast so I know we won’t be short of things to talk about.

If you are interested, then don’t hesitate to visit the site here. To make sure you don’t miss any of the highlights of the collection, follow our Facebook Page, Twitter account @RCVSKnowledge and also follow the hashtag #vetarchives.

Happy 160th Birthday Fred Smith!

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Portrait of Fred Smith (with some minor alterations) [FS/2/1/6]

Today, 19th April, marks 160 years since the birth of Frederick Smith in 1857. I’m going to take this opportunity to tell you a bit more about the man, and what I like about him, after spending over a year working with his papers.

Potted History of Smith

Smith was born in Hull, in 1857, and after his father died in India when Smith was aged 10, his education was paid for by the Royal Patriotic Fund. He chose to study to veterinary science, not because of a particular interest in animals, but as a route to joining the armed services.

After graduating from the Royal Veterinary College in 1876, Smith served as an army veterinarian in India from 1878-1885. He was Professor at the Army Veterinary School in Aldershot from 1886-1893, and then returned to regimental duty at Woolwich, in Sudan and in South Africa during the Second Anglo-Boer War. In 1903 he was appointed Principal Veterinary Officer in South Africa, and on return to Britain in 1905, PVO Eastern Command. Appointed Director General of the Army Veterinary Service in 1907, he then retired as a Major General in 1910. He twice briefly returned to the War Office during the Great War, and was knighted in 1918.

Between his military service, Smith was a prolific writer producing some 49 veterinary articles and books including A Manual of Veterinary Physiology, which ran to five editions, and a number of histories of the profession including his four volume work The Early History of Veterinary Literature.

Annotations from the past

Smith was not only a thorough and enthusiastic historian of his profession – but also of himself. I have mentioned in previous blog posts, that he annotated a great deal of his papers before they were deposited at the Royal College of Veterinary Surgeons. This has meant that I often feel like Smith is directly speaking to me as I catalogue his papers – ninety years on from when we wrote his messages.

An example of these explanatory annotations is found on Smith’s ‘Scheme of Work’:

Tablet of work to be done and subjects to be studied, drawn up in 1886 [FS/2/1/1/2]

This framed ceramic tablet was found in an envelope labelled ‘Original scheme of work drawn up in 1886 and followed for years’. Some of the subjects listed for Smith to investigate include ‘Digestion Experiments’, ‘Describe the Histology of Elephant Skin’, ‘Work out Glanders’ and ‘Make a Urine Bag’. It seems that Smith’s curiosity and desire for knowledge knew no bounds. Smith was undeniably a workaholic and often mentions in letters the long hours he works. He did go on to study and publish papers on most of these subjects, and only in the last few months before his death did he really slow down.

Insights into character

The reason behind this work ethic may have been a fear of falling behind, or running out of time. He wrote in a letter to Henry Gray, a fellow veterinary surgeon,  on the subject of writing his book ‘Veterinary History of the War in South Africa’:

“I have been at ‘the War’ for months; it is only recently that I have been able to get ahead of the printer, but I continue to give it about ten hours a day, for I look up everything. I am compelled, owing to my limitations, to concentrate. I think of nothing else and do nothing else than the matter in hand.”

The ‘limitations’ to which Smith refers, are his perceived academic failings, which he often mentions in his letters. However, Smith is rarely guilty of false modesty, and has kept many examples of praise from his peers amongst his papers. But I suspect this is not just a case of feeling pleased with himself. He always seems grateful to those who have helped him along the way, and is clearly moved by words of support.

I was touched by this annotated photograph in his collection:

Photograph of Smith (second from left) being met by Sir Evelyn Wood (third from left) [FS/2/1/3/1]

The accompanying envelope was labelled:

“A postcard containing a photograph of Field Marshal Sir Evelyn Wood meeting me outside St James’s Palace after my Presentation on appointment as Director General of the Army Veterinary Service, 1907. The photograph is fading rapidly (I think it must have been taken by an amateur) but the kind thought which prompted him to come specially to the Palace to meet me is for ever permanent. F.S. July 1927”

Views to the future

Over the past year or so, I have grown to greatly admire Fred Smith, and enjoy the insights into his character the project has provided. Although we share very little in common, when it comes to political views or temperament, I share Smith’s fascination with history, and awareness of our place in it. Smith often thought about how the world was changing, and in many ways advancing, as can be seen in this letter to Fred Bullock, Secretary of the Royal College of Veterinary Surgeons, in July 1923:

“Am glad to hear that the whooping cough is running its course correctly. How we shall be laughed at 100 years hence for tolerating this pest!”

Smith foresaw whooping cough being easily treated within the next 100 years, and in fact a vaccine was developed in the 1940s, not long after his death. What Smith did not foresee, was another increase in deaths by whooping cough 40 years after that, due to a mythical connection between the vaccine and encephalopathy which resulted in people refusing immunisation. Our generation is certainly in no position to laugh at those who came before us – and could still stand to learn more from them.

I do not know whether Smith could have ever predicted how people would see his work today, nearly 90 years after his death. So far we have uploaded nearly 200 works from Smith’s collection to our Digital Collections website, which can be accessed instantly, and for free, anywhere in the world. As Smith had to write a letter to the RCVS Secretary, in order to arrange a time to speak on the telephone, I feel sure he would be amazed and excited by these developments.

So birthday cheers to Fred! May your legacy continue for centuries more!

Living Pictures – Vet History Podcast

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This year, RCVS Knowledge were very pleased to participate in an internship scheme organised by the Kings College London History department. MA student Abbie Latham spent a few months with us, reading and transcribing Fred Smith’s Boer War letters. She also recorded the following podcast, in which she explores aspects of the letters relating to technological developments in war reporting in the nineteenth century.

Abbie’s transcriptions have been added to the Digital Collections website, underneath the digital images of the individual Boer War letters. Now it is even easier to access this fascinating resource, and read a first hand account of this devastating conflict. Click here to view the letters.

 

The Quarterly Journal of Veterinary Science in India and Army Management

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‘The Quarterly Journal of Veterinary Science in India and Army Animal Management’

We have recently uploaded our collection of ‘The Quarterly Journal of Veterinary Science in India and Army Animal Management’. In our Library we hold all eight volumes and the specimen issue.

This Quarterly Journal was the very first British veterinary periodical to be devoted to India. We are actually quite lucky to hold these surviving volumes as copies are scarce.

Specimen issue of ‘Quarterly Journal of Veterinary Science in India and Army Animal Management’. Published in 1882

Fred Smith (who you can read about here) contributed to the journal by providing noteworthy papers on hygiene and diseases along with clinical records.  Smith writes about the ‘The Quarterly Journal of Veterinary Science in India and Army Animal Management’ in his own autobiography, which is an interesting insight into the struggles the journal went through. Smith had to go to great lengths in order for it to be published. At one point in his autobiography Smith writes; “I had to live in the printing office while the Journal was being printed”. The first printer and publisher Smith worked with (who could read English but not speak it) died before the first volume managed to be distributed.

The journal did not make a profit at any time during its print run and Smith and the founding editor John Henry Steel would have to use their own funds to cover its expense.

“We received no help from home. I do not think we had a single English Subscriber … It was a bold and expensive venture and I was glad to be relieved of the financial burden”

In 1885 Smith severed his ties to India as he was invalided back to England and withdrew from co-editorship in 1887 leaving Steel to carry on alone until his death in 1891.  With Steel’s death the Quarterly Journal also met its demise.

The last editorial of John Henry Steel entitled ‘Cui Bono’. Steel passed away in January 1891

It’s rare to find out some of the history behind a journal, how it came to be and the obstacles it faced. It’s provided me with a deeper appreciation of the content and certainly explained the continuity errors which, at times, frustrated me during the digitisation process. Now I’m very much impressed by Smith and Steel’s work. Especially Steel; who wrote throughout his serious illness. He shouldered the journal largely alone. You can find out more about this dedicated man, in this blog post here including further insights into this pioneering periodical.

Smith believed the journal was of equal interest to an English audience as it was to an Indian one. I hope those interested in veterinary history and literature will enjoy reading the volumes now.

As you can see the image below features content from the periodical  including work  by T. J. Symonds: ‘Illustrations of Indian materia medica’. If you are interested in seeing more of these gorgeous full coloured illustrations and also finding out more about their creator please click the link above.

You can read the volumes of ‘The Quarterly Journal of Veterinary Science in India and Army Animal Management’ on our Digital Collections website here

Selection of diagrams and illustrations featured inside the periodical.

A delve into veterinary case notes…

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From February to April this year, RCVS Knowledge were very pleased to welcome Claudia Watts, an MA History student from King’s College London. As part of her studies, Claudia was tasked with selecting highlights from Fred Smith’s veterinary case notes, and digitising and transcribing them for us. The results are now published in our Digital Collections, and here Claudia shares some of her thoughts on the project.

Over the past few months, I have had the wonderful task of exploring and transcribing the incredible sources left behind by Veterinary Surgeon Frederick Smith during his time in India in the 1880s.

The further I delved into the mountain of work he left behind, I developed a clearer picture of this man; relentless, dedicated and a complete workaholic.

I have uncovered some truly unique treasures – often turning a page only to have my breath honestly taken away as I stumbled upon beautiful artwork (FS/2/2/2/1/7), unique photographs (FS/2/2/2/1/10) and of course mounds of fascinating case notes and reports. His work provides wonderful insight not only into the man himself, but also the workings of the Army Veterinary corps. In addition to this, it has been fascinating to see how he has used his findings and research to educate. Many case notes appearing in his articles and manuals. Within these folders are pieces of crucial veterinary history as Smith helped guide the profession, contributing to the institution today.

Sub pleural Emphysema [FS/2/2/2/1/7]

Transcribing his work has been a challenge I have never faced before, and I have a newfound appreciation for the patience and hardwork of an archivist. Smith’s handwriting, to say the least, is rather tricky! But after a few days, and then a few weeks I have cracked it. That satisfaction of becoming a specialist in one individual’s handwriting is strangely thrilling! Staring at one mystery word for an hour and triumphantly declaring “manually!! He means manually!!!” has probably caused my colleagues sitting near me a few headaches….

“was got up two or three times during the day in order to ease the lungs…” Extract from the case notes for Horse E-16 [FS/2/2/2/2/3]

At times his work left a bitter-sweet taste, as he describes horses who despite all odds cling to life. When reading his work it becomes clear he had a deep appreciation and respect for the animals in his care. A piece which has become a personal favorite of mine, comes from the folder on Fractures and Wounds. Horse E-16 while being treated:

“…suddenly wheeled round,

ran back then rushed forward, turned sharp and jumped a

Bamboo hen Coop and then started off at a mad gallop

towards the troop lines and bolted into the angle formed by

two walls dashed his head against the wall and lay doubled

Up.”

Smith includes a sketch of the horse, and states that the horse “with its characteristic facial expression enabled me to recall this case when I raised this in June 1927 namely 47 years after the event.” Despite all that time, and probably after hundreds of other horses had come under his care he remembered E-16.

Sketch of Horse E-16 [FS/2/2/2/2/3]

It truly has been an eye opening few months, and to have had the opportunity to work so closely with such wonderful materials has been a pleasure. I am so grateful to everyone at RCVS Knowledge. I hope the sources I have transcribed and digitized will be of use and potentially encourage individuals to take their own journey into these amazing resources.

by Claudia Watts, MA History, Kings College London

To explore these veterinary case notes yourselves, visit our Digital Collections website, or contact us to view the full collection in person.